Transporter name
Freight Bill
Bill to
Bill No.
Date
| S.No. | LR No. | LR date | From | To | Amount (₹) |
|---|---|---|---|---|---|
| 1 | |||||
| 2 | |||||
| 3 |
Amount in words
Total freight
Total amount
Notes
Authorised signatory
Freight bill format: free transport invoice maker
Add the LRs you are billing, any other charges and your own GST settings to make a clean freight bill (transport invoice format) and print it or save it as a PDF. It is free, needs no login, and nothing you type leaves your browser.
Fill in the details
Everything stays in this browser tab. Nothing is saved or sent to any server, and no login is needed. Closing or refreshing the page clears the form.
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In the print window, choose “Save as PDF” as the printer to get a PDF.
Field guide
Freight bill format fields explained
A freight bill tells a party what they owe you for the LRs you carried. Most transporters bill weekly or monthly, with many LRs on one bill. Here is what each field in this freight bill format is for.
Your details
- Transporter name, address and GSTIN
- Who is billing. Show your GSTIN if you are registered; parties often ask for it before they process a bill.
- Bill number and date
- A unique number from one continuous series, and the date you raise the bill. Payment terms and follow-ups run from this date.
The party
- Party name, address and GSTIN
- The customer who pays the freight. Use the exact registered name and GSTIN the party gives you, so the bill matches their records.
LR rows and charges
- LR number and LR date
- Each LR you are billing, so the party can match the bill against their dispatch records and PODs.
- From and to
- The route for each LR.
- Amount
- The freight for that LR. Add a row for every LR; totals update as you type.
- Other charges
- Detention, unloading, an extra drop point or anything else the party agreed to pay. Describe it, so the party does not query it.
GST and payment
- Who pays GST
- Choose no GST, GST you charge on this bill, or GST payable by the party under reverse charge. Which applies depends on your registration, your party and the service, so confirm it with your accountant.
- GST rate
- Enter the rate your accountant has confirmed. The tool does not suggest one.
- Show GST as
- CGST and SGST split your rate in half; IGST or one GST line shows it in full. Your accountant can tell you which a bill needs.
- Notes or bank details
- Bank name, account number, IFSC and payment terms, so the party knows where and when to pay.
The amount in words is filled in for you in the Indian format, with lakh and crore. The tool does the arithmetic, but check every figure before you send the bill.
General format only. Confirm GST treatment with your accountant. General information, not tax or legal advice.
Freight bill format questions
Is this freight bill format free?
Yes. It is free, needs no login and runs entirely in your browser. Nothing you type is saved or sent to us, so refreshing the page clears the bill.
What GST rate should I put on a freight bill?
We do not suggest one, because it depends on your registration, the options you have chosen under GST and the kind of party you bill. Ask your accountant for the rate and whether you charge GST or the party pays it under reverse charge. General information, not tax advice.
What is the difference between a freight bill and a GST invoice?
In everyday use, a freight bill lists the LRs you carried and the amount due. A GST tax invoice is a tax document that must carry the details GST law asks for. Your accountant can tell you whether one document can serve as both for your business.
Can I add detention or unloading charges?
Yes. Enter them under Other charges with a short description, such as “Detention, 2 days at unloading”. They are added to the total before GST.
How many LRs can one bill hold?
Up to 40 rows. Add a row for each LR and remove any you do not need. If you bill dozens of LRs every week, LR Manager builds the bill from delivered LRs without retyping.
Doing this by hand every day?
LR Manager builds freight bills and GST invoices from delivered LRs, with detention and unloading already added. Book a free 30-minute demo and we rebuild one of your bills.
Book a free LR Manager demo